5 Factors To Consider When Booking A Party Venue

Hosting a party can be stressful. If the party will have a large guest list, you may need to rent a venue to accommodate all your guests. No matter how delicious the food is or how lovely the decorations are, if the venue you choose for your party is subpar, then it can detract from the success of the event.

Selecting a party venue requires more than just looking at a few photographs. Many factors must be taken into consideration to ensure the venue you choose will meet the needs of you and your guests.

1. Size

It's critical that you take the time to visit potential party venues in person. It can be difficult to determine the size and scale of a room based on photographs alone. The last thing you want to do is book a venue that is either too large or too small.

If the venue is too large, your party will look sparsely attended and detract from the intimacy of the event. If the venue is too small, your guests will feel crowded and have trouble enjoying themselves.

By visiting each venue in person, you will be able to gauge which is sized appropriately to accommodate your party's guest list.

2. Food and Beverage Restrictions

Food and beverages help to make a party memorable. You should always ask about a venue's food and beverage policy before you finalize your booking. Some venues will not allow outside catering to furnish food inside their facility. This could pose a problem if you are planning to have a specific restaurant or chef prepare the food for your party.

Some venues will provide a bartender to serve drinks at your event, while other venues may not even allow alcoholic beverages on the property.

Be sure that you verify a venue's food and beverage policy before making a final selection to avoid any unpleasant surprises.

3. Venue Restrictions

All party venues will provide you with a list of rules and regulations that must be followed if you choose to move forward with renting the space. Read through these rules and regulations carefully to ensure the venue will accommodate all of the décor and activities you have planned for your party.

Some venues restrict decorative items like candles, adhesive posters or signs, and confetti. Upscale party venues may require that you utilize one of their in-house party planners to prepare for your event so that no rules or regulations are violated.

Make sure that you understand all of the restrictions put in place by a venue, then determine which venue offers you the most freedom to throw the type of party you have planned.

4. Parking

Too many people get caught up in the beauty of a venue and forget to evaluate the practical aspects of the property. Parking is one practicality that you must consider before you book your party venue.

You will need to have a finalized guest list before evaluating parking availability so that you know how many vehicles a venue will need to accommodate during your event. If you aren't able to find sufficient parking, you may need to coordinate with your chosen venue to provide a shuttle service to transport your guests to and from a larger public parking area nearby.

5. Contractual Obligations

All party venues will require that you sign a contract as part of the reservation process. You must understand your contractual obligations, as well as the obligations of the venue. Verify things like the venue's cancellation policy, requirements for receiving a refund of any deposit money you put down, and who is responsible for damage that may occur during your event.

Understanding all contractual obligations can help you avoid any legal problems related to your party.

Reach out to venue options like a bungalow event space rental to start planning your party.